Media Board Meeting
October 12, 2007
Marcus White
Living Room
Present: Rebecca Barrieau, Matthew Barnes, Chris Boulay, David Cappella, Melissa Cordner, Wayne DeRoy, Alexander Estrom, Gilbert Gigliotti, Lisa Gorski , Maurice Ledoux, Vivian Martin, Tiffany Moffo Simpson, Richard Mount, Karen Ritzenhoff, Mark Rowan, Michelle Stere, Susan Sweeney, Hilda Sullivan
Guests: Scott Hazan, Shawn Ingraham, Jason Sorensen, Heath Leber, Mike Galluzzo
I. Welcome
Ms. Barrieau called the meeting to order at 12:07 p.m.
The minutes from the September 14, 2007 meeting were reviewed.
Motion: (Barnes/DeRoy) Approve the September 14, 2007 Media Board Minutes.
Motion Passed (13 Yes, 0 No, 1 Abstained) (MBD08-009)
Ms. Barrieau welcomed Off-Center Magazine as the newest member of the Media Board. Ms. Barrieau asked them to introduce themselves. Ms.Cordner is the President and Mr. Mount is the Public Relations Chair for the magazine. Ms. Cordner stated that their goal is to report on information that is not relevant to The Recorder or the Helix. They hope to give students an outlet to voice their opinions about current events and campus news. Their first publication will be released in late November. After this semester they hope to release the magazine twice a semester. The constitution was handed out for the Media Board to look over and add to their binders.
II. Open Seats
Ms. Barrieau announced that there are a couple students who are interested in the Student-at-Large position on the Media Board. These students have come to the meeting today to observe the Media Board in action. The two interested students are Sean Ingraham and Mike Galluzzo. Mr. Barrieau asked them to introduce themselves to the board and state why are they interested in the Student-at-Large position. The board will vote on the Student-at-Large seat in the meeting in November. Ms. Barrieau also noted that we have an open Community Representative seat. She said that she knows a couple interested professionals but that it is a challenge because the meeting time falls in the middle of a work day. Professor Martin suggested alums Phil Medieros or Lee Sawyer. The board approved that Professor Martin possibly contact them to see if they have interest.
III. Special Media Board meeting to consider letter of concern from Christopher Parker
Mr. Chris Parker has filed a letter of concern with the Media Board. His concern is in response to recent articles and comic strips printed in The Recorder. He is a senior at CCSU and believes that in the last few semesters The Recorder has printed things that have gone beyond the First Amendment. He believes that recent articles printed have hateful and evil undertones. Mr. Gigliotti asked Mr. Parker to think about what, if any, action he would like to see taken in response to concerns he is expressing and that he bring these to the meeting Tuesday night. Ms. Sweeney though that this would be a great experience for the Media Board to address the concerns brought by a CCSU student to the Board in a special meeting held for that purpose. Members should be thinking about how to respond to the concerns expressed and what the value and goal is of such a meeting. Ms. Barrieau thanked Mr. Parker for his time and for expressing his concern in a productive way. It was agreed upon by the Media Board and Mr. Parker that the special meeting would be scheduled for Tuesday, October 16th at 7:00 p.m. Location would be announced.
IV. Helix Constitution
The Media Board reviewed the Helix’ constitution as it had agreed to do in the previous meeting. Mr. Barnes had some suggestions after reviewing the constitution. Some things that were mentioned were members, faculty members having a vote and the issue of non-CCSU students submitting artwork that is featured in the Helix. Ms. Sweeney suggested they may want to consider whether or not they want more requirements in place for becoming a Helix Club Officer as the current constitution has few requirements. Mr. Sorensen agreed that they want membership to be open, but not too open. Mr. Estrom suggested having a training process before members can run for office. Ms. Martin agreed that it is difficult to find a balance with membership. The Recorder has some of the same issues when deciding whether or not to publish something from a non-student. A request that the Helix write up the process it uses for selection of work for the magazine so that it can be established as “the process used”. Ms. Gorski said that the Helix will be looking more at their constitution and that if there are any other insights they welcome suggestions.
V. Media in-service training
The Media Board workshop featuring Alyssa Papirno was postponed due to a date conflict with many Media Board members’ schedules. Ms. Sweeney suggested pushing it back to a weekday in late November and use the College Media Association (CMA) to find resources on lectures and workshops.
VI. Night at the Museum
Ms. Ritzenhoff spoke about a program that is currently being sponsored on campus. The program, a Night at the Museum, is a creative competition that students at CCSU can compete in. This competition will give prizes to the best submissions in writing and the arts. It will also give t-shirts to students who attend the event. It will be held Thursday, November 1st in the New Britain Museum of American Art. Ms. Ritzenhoff asked the Board whether they would like to make a donation to the event. She thought that it could be good publicity for the Board and that if they donate money to help purchase the t-shirts that the back of the t-shirts could state sponsored by the Media Board. If the Board felt this was too much money they could donate towards a smaller prize and have the Board recognized when the prize is distributed. The t-shirts cost $2400.00 to produce. Ms. Barrieau thought that it would be great to associate the Board with a positive event like this. Mr. Rowan expressed concern about giving money to faculty because he is worried it would open the Board up to being asked for money by other faculty members. Mr. Gigliotti agreed but noted that this particular event is for students and that the prizes or t-shirts will go directly to students. Ms. Sweeney commented that she wishes the Media Board could have been involved sooner. Mr. Sorenson noted that the t-shirts seem expensive and Ms. Moffo-Simpson agreed. Mr. Barnes thought that it would be a good idea to have a table or be present at the actually event and suggested donating part of the t-shirt money.
Motion: (Barnes/ Gorski) To donate $1200.00 towards t-shirts or prizes in exchange for Media Board recognition at the Night at the Museum.
Motion Passed (12 Yes, 1 No, 1 Abstained) (MBD08-010)
VII. Conference Information
Information on CMJ, the conference that WFCS will be attending in October; CMA, the CMA conference that The Recorder will be attending in October; and AWP, the conference that the Helix would like to attend was circulated to the Board. If Board members note sessions they think students should strongly consider attending please email the Media Board UA Amanda James. She will bring the matter to the attention of the delegates.
VIII. Budgets
The Dial Yearbook shared with the Board that it is almost done with the DVD Yearbook and need to use some of their budget from last year to complete the Yearbook. They estimate it will cost $1,500.00 to duplicate and mail out the yearbook and possibly another $1,500.00 in technical support to finish it. This will be presented to the Board for approval as a past period payment.
The Recorder presented their budget request to the Board for the 07-08 year which includes $24,000.00 for printing and $10,000.00 for professional development. The amount requested totals $37,000.00.
WFCS presented their budget request to the Board for the 07-08 year. The amount requested totals $31,666.00. WFCS’s budget includes $5,000.00 for programs.
The Helix presented their budget request to the Board for the 07-08 year. The amount requested totals $33,500.00. Part of the Helix’s budget includes $7,000.00 for programs.
Mr. Barnes suggested we take away the programming money and have the media organizations ask for them as supplements. This way we would know the exact amount of the programs and perhaps decrease the amount of money spent. WFCS agreed to take out the money for programs and their budget request decreased to $26666.00. The Helix also agreed.
Motion: (Gorski/Barnes) To approve 2007-2008 budgets.
Total amounts include,
The Recorder $ 37,000.00 (MBD906) (MBD08-011a)
WFCS $ 26,666.00 (MBD907) (MBD08-011b)
Helix $ 26,500.00 (MBD 904) (MBD08-011c)
MB Oper $20,000. 00 (MBD903) (MBD08-011d)
Capital Equip $20,000.00 (MBD(new) (MBD08-011e)
Motion to allocate budgets for 07-08 fiscal year at noted above
Motion Passed (14 Yes, 0 No, 0 Abstained) (MBD08-011)
IX. Off-Center Budget
Mr. Barnes said that because Off-Center is a new media organization the Media Board constitution does not allow them to ask for a budget until Spring 2009. Therefore, the suggestion of calling it a “Co-Sponsorship” instead of a budget would prevent the Board from having to change the constitution and leave giving money to new organizations to the Board’s discretion. Ms. Sweeney said that Dr. Fried asked the Media Board to be understanding because the Student Affairs Committee made them wait to be recognized they missed applying in time for this budget cycle. Mr. Gigliotti asked who is their faculty advisor. Ms. Cordner said that currently their advisor is Jessica Greenbaum and that they are trying to get another faculty advisor as well. Ms. Ritzenhoff asked whether or not they could come back and ask for more money if they needed it this year. Ms. Martin wanted to let Off-Center know that if they are interested in taking any journalism classes to talk to her and that they were welcome to take these classes. Mr. Rowan questioned the $,3000.00 for professional development that Off-Center is requesting. He wanted to know what conference they would be attending. Ms. Cordner said that they were not sure but they were planning on finding workshops or conferences to attend. Mr. Barnes thinks that we should support them in their professional development so that we can have a responsible media organization. The amount they are requesting is $19,000. It was agreed that the $3,500.00 they need for technical equipment would need to be requested out of the Media Board Capital Equipment account.
Motion: (Barnes/Ritzenhoff) To approve a Co-Sponsorship with Off-Center Magazine, totaling $19000.00 from MBD 901(reserve)
Motion Passed (10 Yes, 4 No, 0 Abstained) (MBD08-011)
Motion to set up new account in the amount of $12,000.00 from MBD901 (reserve) for activities of Media Organizations that though related are not as germane to the organization as is the operational budget.
Motion to set up Activities account (MDB(new) with $12,000.00
From reserve(MBD901)
Motion Passed (14 yes, 0,0) (MBD08-012)
Motion to allocate $3000.00 to MBD905 (Dial) from reserve
To facilitate payment of past period project still underway.
Motion Passed (14 yes, 0, 0) (MBD08-013)
Special Meeting Tuesday October 16, 2007 7:00 p.m. location will be emailed to Board members as soon as it is known.
Our next Media Board meeting will be held November 9th.
At 12:00 noon in the 1849 room of Student Center. 11/9/07
Agenda will have a review of Recorder Constitution, bylaws, etc.
Copies of newly revised Recorder Constitution will be emailed to you for your advance consideration.
Meeting adjourned 2:25 p.m.
Last updated: Wednesday January 30, 2008