Media Board Meeting

October 20, 2003

12:00-1:00 pm

Blue and White Room Student Center

Present: Aisha Banks, Michael Brooks, Anthony Cannella, Joe Carcaud, Joe Clifford, Don Eldred, Gil Gigliotti, Otis Mamed, Philip Medeiros, Gunarso Nguyen, Debbie Rossell, Susan Sweeney

I.      Call to Order    

The Chair Michael Brooks called the meeting to order at 12:16 pm.  All members    introduced themselves.

II.    Approval of Minutes/ Corrections

Ms. Sweeney informs the Board that admission is down and the minutes from the previous meeting should be amended to read estimated enrollment at 12,000 instead of 12,500.

O. Mamed corrected the votes on the second motion to have 1 abstention.

D. Eldred moves to approve the minutes.  The corrections were noted.  Minutes approved.

III.   Election of Board Chair 2003-2004

Mr. Brooks opens nominations for the election of the Media Board Chair.  Mr. Brooks also verifies the permanent designee for the Recorder as Aisha Banks, and Debbie Rossell for the Helix.  Mr. Brooks also mentioned that at the previous meeting D. Eldred was nominated for the position.

D. Eldred discusses his vision for the Media Board.

D. Eldred is unanimously voted in as Media Board Chair for 2003-2004 school year.  M. Brooks steps down and becomes Student At Large. 

IV.    Vacant Seats

Mr. Eldred opens conversation about the Student At Large position because the Constitution isn’t clear about the position.  Taking an ad out in the Recorder was mentioned as well as the possibility of setting out applications which would be reviewed by the Presidents of the Recorder, WFCS, and the Helix.

Ms. Sweeney explained the possibility of a need to develop a mission committee clarifying the purpose of the Media Board. 

V.     Budget

Discussion shifted to the Budget process for the Media Board. P. Medeiros mentions the 75% allocation approved last meeting.  He thinks that a line item budget form should be required. He feels that line item budgets should be formed to provide accountability.  M. Brooks notes that all organizations would have different forms because of their needs. 

Ms. Sweeney mentioned that WFCS needs to submit their plan for spending the money that was allocated last week.

J. Clifford presented the Helix budget totaling $35,000.  They were already allocated $21,000 at the last meeting.  Printing $20,000, Pre-Press $3,500, Stipend (national) $2,500, Laptop $1,500, software $1,000, speaker $1,000, misc $500, reception $500.   P. Medeiros mentions the need to approve the Helix budget today.  He raised questions about the Reception and Stipend.  J. Clifford explains the reception follows the speaker and the stipend is for the possibility of taking the Helix national.

P. Medeiros moves to allocate $9,500 to the Helix for their budget to increase to the amount of $30,500. 

Motion ( P. Medeiros/ M. Brooks) to approve an additional $9,500 to the Helix budget for a total amount of $30,500.

Motion Passed (7 Yes, 0 No, 0 Abstained)                                           (MB 04-003)

VI.  Next Meeting

Next Meeting to be held November 10, 2003 at 12:00pm some place in Willard Hall.  Before the next meeting the Recorder and WFCS will meet to discuss their budgets and trim where necessary.

Mr. Eldred adjourned the meeting at 1:20 pm.
 

Last updated:  Monday December 01, 2003