Media Board Meeting

September 22, 2003

12:30-1:30 pm

Sprague Room Student Center

Present: Michael Brooks, Anthony Cannella, Joe Carcaud, Joe Clifford, Don Eldred, Gil Gigliotti, Otis Mamed, Philip Medeiros, Gunarso Nguyen, Benjamin Plourd, Susan Sweeney

The Chair Mr. Brooks, called the first Media Board meeting of the 2003-2004 school year to order.  He had members introduce themselves to each other and tell of what organization they represented.

Mr. Brooks announced that there was an emergency posting of $5000 to each account because budgets for this year have not been completed.

Motion ( D. Eldred/ P. Medeiros) to approve an estimated enrollment figure of 12,000 students with $10 a student for a total $120,000

Motion Passed (7 Yes, 0 No, 0 Abstained)                                           (MB 04-001)

Mr. Brooks discusses his current role as President of SGA, and that it would be a conflict of interest and a new chairperson will need to be nominated. Article 4.4  of the constitution was reviewed concerning the chairperson’s requirements, responsibilities and term of office.  

D. Eldred nominated himself as chair.  It was decided that nominations and elections would be held at the next meeting.  D. Eldred described his experiences and his reasons for wanting to be chair.

A question was raised about the ability to approve allocations without a formal budget submitted.  Discussion also talked about money that was rolled over from last year.  A budget form was handed out and Ms. Sweeney explained that Phone and Duplicating costs are taken out of a general fund. 

WFCS estimated their operating costs would be approximately $62,000 this year.  The Recorder estimated their costs being $48,000.  The Helix estimated their costs being $28,000.

D. Eldred presented WFCS estimated expenses for this academic year.

J.Clifford commented on the estimated costs for the Helix this year.  

B. Plourd presented the Recorders costs for this year.

Ms. Sweeney reported that the amount rolled over from last year was $16,471.08.  Chair Brooks brought up the question of setting a reserve this year whether it is 10% or $10,000.  He explained that it could be used for an unforeseen expenditure for a media organization. 

Chair Brooks proposes that a percentage of  the requested budget for each organization be allocated to their account to hold them over until the next meeting. 

Motion (D. Eldred) 75% of each proposed budget to allocated to accounts for a total of $102,000 and allocate $7,500 to a reserve account with the ability for the amount to be changed.

Motion amended

Motion (D.Eldred/ P. Medeiros) Allocate 75% of each proposed budget $36,000 for the Recorder, $21,000 for the Helix, and $45,000 for WFCS for a total of $102,000 with the remainder to be allocated at the next meeting.

            Motion Passed (6 Yes, 0 No,1 Abstained)                                MB04-002

Chair Brooks ends the meeting and announces the next one to be October 20, 2003 at 12:00.

Last updated:  Monday December 01, 2003