Central CT State University
Media Board Meeting
February 29, 2008
Student Center
Blue and White Room
Present: Matthew Barnes, Maurice Ledoux, Sean Tan, Tiffany Moffo Simpson, Alexander Estrom, Justin Kloczko, Chris Boulay, Melissa Corner, Jason Sorenson, Lisa Gorski, Mike Galluzzo, Gilbert Gigliotti, Susan Sweeney, Amanda James (Media University Assistant)
I. Welcome
Mr. Barnes called the meeting to order at 12:10p.m.
Attendance was passed around and introductions were made.
The minutes from the February 8, 2008 meeting were reviewed.
Motion: (Estrom/Gorski) To approve the February 8, 2008 Media Board Minutes.
Motion Passed (9 Yes, 0 No, 0 Abstained) (MBD08-019)
II. Point of Order: MB Advisors and Members
Mr. Barnes pointed out that each media organization should have 1 advisor and 2 voting members. Therefore, we went around the table and clarified the voting members and advisors for the Helix and WFCS. For the Helix, the two voting members are Maurice Ledoux and Lisa Gorski. Ravi Shankar is their guest advisor, but Jack Heitner is their official advisor. Ms. Sweeney suggested that they add Mr. Shankar on their registration form as a second advisor. For WFCS, the two voting members are Hilda Sullivan and Wayne DeRoy; however, Ms. Sullivan has class on Friday’s so Mr. Tan will be sitting in for her for the remainder of the semester. Their advisor is Mr. Gigliotti.
Mr. Barnes suggested that over the summer, the Media Board might consider changing their bylaws to answer questions that have come up throughout the years. Such as the Media Board’s policy for providing food for student travel and what the policy is when an outside organization comes to the board for money. If any members have other ideas please email Mr. Barnes regarding this issue.
III. Budget Report
Mr. Barnes passed around printed copies of each media organization’s budget report. Ms. Sweeney went on to say that The Recorder budget is incorrect because there are P-Card transfers that need to be processed. The Media Board Operations account has the money for Off-Center. The Media Board Activities account has $12,000 set aside for programming.
IV. Food for Thought
The anticipated budget for the program Food for Thought that the Media Board is sponsoring on May 6th was passed around. The total amount is $6200.00. Mr. Estrom wanted to know how the implementation of the program would differ from what the video showed. Ms. Sweeney said they are collaborating with Sodexo to try to get enticing food so that students will be more motivated to participate. There is also a concert in Welte Hall that night. Which might draw more people to Food for Thought? Ken Barrone, the SUBOG chair, is also involved and has been in contact with the Theater Department and many students are interested in volunteering their time. This money is coming from the Media Board Operations Account. Mr. Tan asked about the line item in the budget for equipment rental. Mr. Barnes clarified that most of that money is to rent a fence that is big enough to hold students where they can sit down and eat.
Motion: (Estrom/Ledoux) To allocate $6200.00 for Food for Thought on May 6, 2008 from MBD903.
Motion Passed (9 Yes, 0 No, 0 Abstained) (MBD08-020)
V. Request for professional development money: The Recorder
As discussed at the last meeting Mr. Klozcko said that The Recorder is interested in attending a College Media Advisors Conference in NYC in March. The amount discussed at the last meeting was too high and he would like the Board to pay for The Recorder to attend this conference. They would like to send 8 people and estimate that it would cost about $7000.00 for 3 nights. Ms. Sweeney told the Board that there is a Media Board Reserve Account where the Board could get this money, if they so choose, so sponsor this conference. Mr. Barnes was questioning whether The Recorder could pay for part of the trip with their revenue account and have the Media Board pay for the remainder.
Motion: (Estrom/Ledoux) To allocate $2000.00, if needed, from the Media Board Reserve Account for The Recorder to attend the CMA Conference.
Motion Passed (7 Yes, 1 No, 1 Abstained) (MBD08-021)
VI. Sharing
Mr. Kloczko from The Recorder shared that their Managing Editor position has changed, Chris Boulay will be the Advertising Manager and the Copy Editor Samantha Sullivan will take on many of the responsibilities of Managing Editor.
Mr. Sorenson spoke for The Helix. He passed out a hand out with information regarding poets that the Helix would like to bring to campus. The total amount they are requesting is $5000.00 for 5 poets. This includes their fee and travel. They have Marcus White booked May 2nd from 10 am- 12 pm. Mr. Estrom asked for further explanation of how this program ties in with the Helix. Mr. Sorensen responded by saying that they hope to get work from the poets as well as interviews for the magazine. Mr. Ledoux said that they are trying to model themselves after the Connecticut Review and they do a lot of work similar to this. This would also be a great way for the Helix to get more attention, not just locally, but nationally. Mr. Barnes questioned the date of the event, because it is a Friday and many students are not on campus. Mr. Sorensen said that this date and time could be flexible, but he is hoping to keep it this day and spread the word to students and they will come. Ms. Sweeney questioned the event that is happening at the Hartford Public Library and whether this is driving the Helix’s date. Ms. Sweeney wants to be sure that the Helix bringing this poet to campus does not then allow the Hartford Public Library have these poets for free because that is inappropriate use of student money. Ms. Sweeney wants to be sure that the Helix is not being used. Mr. Ledoux responded by saying that it is going to cost more than $5000 to bring the poets here and that in proportion they are spending a small amount to being the poets here.
The Helix is looking for $5000.00 from their account to bring these poets to campus, it would not be an event that is co-sponsored by the Media Board. The Helix said that they will not be doing any other programming this year, except for the release party. Mr. Estrom stressed the point that the Helix needs to really promote this event because it is on a Friday and many students might not be aware of the event. Mr. Ledoux said that he would like to have the event in the Student Center but there is a space issue. Spring week is that week and Ms. Sweeney suggested they get this event on the posters with the other events that are happening that week. Ms. Sweeney also suggested setting some money aside for the release party. Ms. Moffo Simpson suggesting calling Reservations to see if there is any space in the Student Center.
Motion: (Boulay/Cordner) To allocate $5000.00 from the Helix account to pay to bring poets to campus.
Motion Passed (9 Yes, 0 No, 0 Abstained) (MBD08-022)
Mr. Gigliotti pointed out that he was bothered by the fact that the Media Board seemed opposed to having an event on a Friday in Marcus White Living Room. He noted that Student Activities has been wanting students to stay on campus and that the Media Board should not say no to an event because it is being held on a Friday and because poetry might not be as popular as some other events.
Ms. Cordner from Off-Center said that they have been doing a lot to try to go to print after Spring Break.
WFCS has been broadcasting sports and found some old headsets that they will be able to use to improve their sports broadcasting.
VII. Student Center
Ms. Moffo Simpson reported that after May 17th the Student Center
will be closed for renovation. Student Activities will operate out of their
current space. Ms. Sweeney shared that Wayne DeRoy will be meeting to talk
about what they will be doing during the summer.
VIII. Media Board Positions
Student at Large applications were passed around. Mr. Barnes said that we will be having elections at the April meeting.
VIIII. Recognition Programs
Mr. Barnes asked if the Media Board wanted to do another luncheon to recognize media organizations like we did at the end of last semester. The Media Board seemed to come to the consensus that the enjoyed this event and would like to do it again. This event will be held on one of the reading days at the end of the semester.
Mr. Barnes passed around and application for the Campus Wide Recognition Program. Media organizations can nominate themselves.
Meeting adjourned 1:20.
Last updated: Tuesday February 24, 2009