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CENTRAL CONNECTICUT STATE UNIVERSITY
INTER RESIDENCE COUNCIL
ARTICLE I: NAME
The name of the organization shall be THE INTER RESIDENCE COUNCIL of Central Connecticut State University.
ARTICLE II: STATEMENT OF PURPOSE
Section 1: To direct and guide matters affecting students’ lives in the residence halls in cooperation with the administration of the university and the individual and group responsibility among residence hall student governments.
Section 2: To increase the sense of the individual and group
responsibility among resident students.
Section 3: To plan and implement cooperative social function for all
members of the residence halls.
Section 4: To promote better communication and understanding between residence hall students and the university administration.
ARTICLE III: CRITERIA FOR MEMBERSHIP
Section 1: All residence hall students shall be members of the Inter Residence Council, being equally represented by four people one of which must be the President of the residence hall, three others designated IRC representatives. Each hall may have one alternate who may fill in for a representative who is absent. It is the responsibility of the representative to update the alternate. Resident Assistants and Program Assistants may not be included as part of the designated IRC representatives.
Breakdown of total representatives allowed per hall:
Barrows 4 reps Sam May 4 reps
Beecher 4 reps Seth North 4 reps
Gallaudet 4 reps Vance 4 reps
James 4 reps
Section 2: Each residence hall recognized by the Residence Life Office shall have representatives as listed in Article III, Section 1, all to be voting members.
ARTICLE IV: AFFILIATION
Section 1: Central Connecticut State University Inter Residence Council should be affiliated annually with organizations on the regional and national level. These organizations, NEACURH and NACURH are to be used as references to find out more information on how to enhance the day to day life of the students living on campus.
Section 2: The affiliation is the responsibility of the National Communications Coordinator. This position is appointed by the executive board when it is vacant. The term of office for this position is one academic year not ending until after the national conference has taken place. This position is not a member of the executive board as he/she is not responsible for attending executive board meetings. Like members of the executive board, the NCC must hold no lower than a cumulative 2.5 GPA. The responsibilities of the National Communications Coordinator are listed in the bylaws.
ARTICLE V: VOTING
Section 1: In all matters, unless specifically noted, a majority of IRC voting representatives shall determine the outcome of all voting.
Section 2: When matters are directed from IRC to the residence halls for voting, each hall will be given two votes. Each vote will be given by a representative of the building. This individual cannot be a resident assistant, program assistant or resident director. The individual must be a resident of the building.
Section 3: The President of the IRC shall have the power to vote only in the case of a deadlock.
Section 4: The executive board only has the power to allocate any money that is already a line item in the budget. This excludes any money from the line item for IRC programming. This must be voted upon by general council. If the amount being voted on exceeds $1,000 it must be presented to the general council the first week. Then the allocation must be tabled and the voting representatives of each hall are given one week to discuss it with their hall councils and vote at the next IRC meeting. The general council has the right to waive the waiting period if there is a 2/3 majority of voting representatives.
Section 5: In the event six of nine residence halls aren’t present, then nothing can be voted upon.
ARTICLE VI: OFFICERS
Section 1: The Executive board shall be comprised of the following members in order of succession: (1) President; (2) Vice President; (3) Director of Programming; (4) Treasurer; (5) Secretary.
Section 2: Officers shall be elected at least two weeks before the last regularly scheduled meeting of the semester. This will allow for a training/ transition period. New members voted in do not have executive voting power until the start of the next semester.
Section 3: The terms of office for the officers named in Article V, Section 1, shall be one academic year.
Section 4: Absence without leave: Any officer with three unexcused absences will be removed from office. This individual must contact the Secretary or President to be excused for a valid reason.
Section 5: Line of Succession or Vacancy
A. The line of succession on the Executive Board will be in the following order: President, Vice President, Director of Programming, Treasurer, and Secretary.
B. In the event an office becomes vacant; the following
procedure should be followed. The IRC Executive Board can temporarily appoint the vacant position responsibilities amongst the remaining Executive Board members or temporarily appoint an IRC member to the position until an election can be held.
C. Any Inter Residence Council member who has attended
at least ¾ of the total number of general council meetings can be nominated to fill the vacancy. Notice of the vacant positions should be formally announced at the next scheduled IRC meeting. Individuals should submit letters of intent by the designated date. An election should be held no later than two weeks from the date of the vacancy. The date of the election should be determined by the Executive Board and announced at the IRC meeting.
D. Every Inter Residence Council executive board member
must hold a minimum of a 2.5 GPA to be considered a board member.
ARTICLE VII: MEETINGS
Section 1: Will be held weekly, the day to be determined by the IRC Executive Board at the beginning of the semester.
Section 2: Any two residence halls have the power to call a meeting. This is to be handled through a written letter to the President of the IRC at least 72 hours prior to the proposed meeting.
Section 3: It is the duty of the President of IRC to notify all hall presidents of the impending meeting: time, place and location 48 hours prior to the proposed meeting.
ARTICLE VIII: RULES OF PROCEDURES
Section 1: ROBERTS’ RULES OF ORDER SHALL GOVERN ALL MATTERS NOT SPECIFIED BY THE CONSTITUTION.
Section 2: A quorum shall exist when 6 of 9 residence halls are represented. When quorum is present, business can be conducted.
IMPEACHMENT
A. A written notice of impeachment intention must be presented to a member of the executive board of the IRC
at least 24 hours before a regular meeting of the IRC. This petition must be signed by at least one half of the entire designated voting representative.
B. At this meeting the President will formally notify the accused and full house council of impeachment intentions. Formal notification must be submitted to the
accused in writing and stated at the meeting. In the event that the President is being impeached, the Vice President shall preside.
C. A special meeting will be called one week later at which
time the accused will have had time to make a defense to the charges.
D. At the special meeting the accused shall defend himself/herself. This meeting shall be presided over by the highest-ranking officer of the IRC not directly involved in the case. In the event that no Executive Board member is applicable to preside then the hall presidents present at the hearing will meet and form a group consensus as to determine the presiding individual. Power to preside will be President, Vice President, Director of Programming, Treasurer, Secretary, and Hall Presidents.
E. Majority of the votes of the voting members present must be cast against the individual.
F. The only members allowed to cast a vote in the
Impeachment process are elected voting representatives.
Section 5: AMENDMENTS
A. This constitution may be amended by a two-thirds vote of elected voting representatives from each residence hall.
B. By-laws may be amended by a majority of elected votes
of elected voting representatives from each residence hall.
C. Amendments to this constitution may be proposed by any member. Such proposals must be made in writing and presented at any regularly scheduled meeting.
D. All voting on proposed amendments shall be normally tabled until the next regularly scheduled meeting, unless otherwise waived by the IRC.
ARTICLE IX: IRC TREASURY
Section 1: Each resident student will be assessed a $22.00 social fee for Inter Residence Council student fees. These funds will constitute the IRC treasury and will automatically be deposited into the IRC account at the start of each semester.
Section 2: At the end of every semester, the executive board has the right to allocate up to $3000 dollars for opening supplies and programs to use until the budget for the semester is passed at the first regularly scheduled IRC general council meeting. This money would be taken out of the following semester’s budget.
ARTICLE X: Elections
Section 1: All Executive Board elections will take place at least two weeks prior to the last regularly scheduled meeting. This will allow for a training/ transition period. The new executive board will not assume their official role until the start of the following semester.
Section 2: All residents present at the meeting will be allowed to vote in a silent,
confidential ballot. Ballots will be tallied by the advisors and results will be announced at the end of the meeting.
Section 1: PRESIDENT
A. Shall preside over all IRC meetings
B. Shall have the power to call a meeting with 48 hours advance notice.
C. Shall have the power to designate the time and place of all meetings.
D. Shall have the power to appoint a representative to the Student Center Board of Governors from the entire residence hall student population subject to the approval of IRC.
E. Shall have the power to appoint special committees as deemed necessary.
F. Shall be a member ex-official of all committees
G. Shall be the official spokesperson for the IRC. They will be the main line of communication between the Residence Life Senior staff and the campus administration.
H. Shall be in charge of the IRC website and IRC newsletter.
I. Shall oversee the hall councils.
Section 2: VICE PRESIDENT
A. Shall be an official member of the Inter-Residence Council executive board.
B. Shall oversee all standing committees.
C. Shall be the Chair of the recognition committee.
D. Shall oversee all aspects of Recruitment and Retention for IRC.
E. Shall assume additional responsibilities as designated by the President
Section 3: DIRECTOR OF PROGRAMMING
A. Shall be an official member of the Inter Residence Council executive board.
B. Shall be in charge of overseeing and facilitating IRC programs.
C. Shall oversee all IRC publicity, they will make sure all publicity is printed and distributed.
D. Shall assume additional responsibilities as designated by the President.
Section 4: SECRETARY
A. Shall attend to all correspondence concerning the IRC.
B. Shall keep an active record of all proceeding of the IRC.
C. Shall have the obligation of verifying quorum at all meetings.
D. Shall assume additional responsibilities as designated by the President.
Section 5: TREASURER
A. Shall have the duty to accept all money and pay all disbursements of IRC upon recommendations and approval of the IRC.
B. Give an itemized financial statement at each meeting.
C. Give a biannual report following the semester.
D. Shall be the official Chairperson of the IRC Budget Committee.
E. Shall assume additional responsibilities as designated by the President.
Section 6: NATIONAL COMMUNICATIONS COORDINATOR
A. Can be held by one or two people
B. Shall be the direct line of communication between CCSU, NEACURH and NACURH
C. Shall be responsible for registering and preparing CCSU’s delegation for all conferences.
D. Shall hold a seat on the Recognition Committee
E. Shall assist Vice President in Recruitment and Retention
F. Shall assume additional responsibilities as designated by the IRC President.
STANDING COMMITTEES
Section 1: All committees shall have at least one chairperson who must report regularly to the Executive Board and to the Full House Council. Each committee can elect to have (2) co-chairpersons share the responsibilities. Committee members do not have to be voting members of the IRC. All committees will meet on a regular basis.
Section 2: When matters are directed to the individual committees for a vote, each hall present shall be able to cast one vote in the matter.
Section 3: COMMITTEES
Food Committee: This committee shall work with the Director of the Food Services to promote better understanding and appreciation of food operations and to help cater to the residence hall population.
Dean’s Cup Committee: This committee shall plan, organize and supervise all activities as related to the Dean’s Cup events. Each hall may have two representatives but only one representative will be allowed to vote on this committee. In the event, the chosen designated hall voting representative cannot attend the voting right will pass to the second hall representative.
Weekenders Committee: This committee shall facilitate weekend programs for
residents on campus. The committee will consist of at least one member from each hall and will have a student chairperson. Meetings will be held at the discretion of the chair and funding shall come from the Inter-Residence Council every semester. One member from each hall may be the official voting representative at all meetings.
Recognition Committee: This committee shall be in charge of recognizing
residents on campus. The Vice President of IRC shall chair this committee and it will be made up of at least one member from each hall. The IRC NCC will also have one seat on the committee. The committee will follow the guidelines they have set.
Budget Committee: This committee shall be in charge of overseeing all IRC
finances. They will advise the IRC executive board and general council on the Finances of IRC. The committee will review proposals for IRC co-sponsored events and will vote to support or not to support that funding. They will also be in charge of reviewing and voting on supplemental funding for the hall councils. The budget committee shall have a line item in the IRC budget for all requests. The committee shall be chaired by the IRC Treasurer and made up of one member from each hall. The committee will follow their guidelines.
Committee Charters:
All committees will be required to have a committee charter. The charter will define the role, procedure, and rules of the committee more clearly. The committee will vote on the charters and hold the right to make changes to the charters with a majority committee vote.
Amended 03/07